Making sure your conference is a success takes a lot of time and planning, with many items on your checklist needing to be ticked off long in advance. Printed materials are a key aspect of any conference, covering aspects from identifying delegates all the way through to evaluating the overall impact at the end.

At Lebone Litho, we understand the importance of these conference essentials, so we have compiled a list of printed materials to help kick your planning into gear.

Pre-Conference Materials

• Invitations: This will usually be the first glimpse of what the conference is all about for the prospective delegate. The branding, colours and layout will set the tone for all documentation to follow.
• Conference Programme: Every conference needs an organised structure, which should be clearly communicated in the conference programme. 
• Name Badges: Personalised name badges for delegates, organisers and other staff are essential to encourage participation and networking. 
• Welcome Packs: Providing attendees with essential information like maps, sponsors, venues, delegate lists and more will go a long way in making them feel welcome.
• Posters and Banners: Use these to promote the upcoming conference. Information like the date, time, venue, theme and sponsors should be clearly displayed. 

During Conference Materials

• Presentation Slides: Provide delegates with printed copies of presentations and supporting materials from each speaker.
• Handouts and Worksheets: Interactive or breakaway sessions can be used to engage with participants using relevant handouts and worksheets.
• Branded Stationery: Providing branded notepads and pens to each delegate is a great marketing tool and helps the delegate keep track of important information.

Post-Conference Materials

• Thank-You Cards: A sincere message of thanks after the conference can leave the delegate feeling more connected and help to build long-lasting relationships going forward.
• Evaluation Forms: Gathering feedback on speakers, events, venues and activities is a great way to improve future events.
• Follow-Up Materials: These could include flyers for the next conference, sponsor brochures, or other materials promised but not delivered during the conference.

Some Tips for Your Printed Conference Materials

• There should be a consistent look and feel across all conference materials. 
• Invest in high-quality printing to create a professional atmosphere and a long-lasting positive impression.
• Discuss eco-friendly printing options with your printing company to minimise your environmental impact.

Contact Lebone Litho today for all your printed conference materials. We can assist with all aspects, from designs and layouts to professionally finished products.